PRIVACY POLICY
-
Pearltrees Education
Please carefully read this privacy policy in order to understand how your personal data is gathered, processed and stored when you use the Platform accessible at the following address: http://www.pearltrees.com (the “Platform”).
For the purposes of this privacy policy, the data controller in charge of the gathering your personal data is the School under which you access to the Platform.
For the purposes of this privacy policy, we are Pearltrees (hereinafter “Pearltrees”, “we”, “our” and “us”), a French Joint Stock Company with a share capital of 743 031,80 euros registered in Paris, France under no. 504 599 267 with a registered address at 129 Boulevard Saint-Germain, 75006 Paris, France, acting as a data processor in handling your personal data on behalf of the data controller.
Pearltrees can be contacted on its e-mail address: privacy@pearltrees.com.
1- When do we gather your personal data?
We receive and process a number of elements of information that may include your personal data when you access and use the Platform, and in particular when:
- you fill in any form providing information on the Platform, such as upon registration or when you update the information of your user account,
- you link your account on the Platform to a digital workspace (ENT), in which case we receive the personal data that you shall have disclosed to your School.
2- What personal data do we process ?
a- The User’s contact details
When you register on the Platform, you will be asked to input a number of elements of personal data that are needed for the creation of your user account, including:
- First name
- Family name
- School
- Status within the school (student, professional, administrative personnel) (where applicable)
- Class (where applicable)
- Password
b- Usage and connection data
When you use the Platform, we process data about your connection, i.e. information that is automatically recorded by our servers when you access or use the Platform, whether or not you are registered on the Platform or connected to your user account.
This connection data are your IP address, the date and time when you accessed or used the Platform, your operating system, your connection type, your mobile terminal type.
c- Information processed via cookies and other tracking technologies
We use cookies and other similar tracking technologies on the Platform, such as mobile application identifiers. Cookies are tiny files that are inserted onto the computers of visitors and Users of the Platform in order to facilitate their browsing and personalise the services on offer via the Platform.
For more details about the cookies used and how to deactivate them, please see our cookies Policy .
3- For which purposes we process your personal data?
We process and store your personal data on behalf of our School and for the following purposes:
- when you use the Platform and set up a user account, your personal data is processed and stored in order to enable the creation of your user account and for the purpose of administering the services offered by the Platform, in accordance with the terms and conditions of our Platform. The processing of your personal data is thus based on compliance with our contractual commitments.
- for the proper administration of our Services, we may also gather your personal data in order to send you messages concerning technical notifications, updates, security alerts, in accordance with the commitments of our general terms of use. In this respect, the processing of your personal data is thus also founded on compliance with our contractual commitments.
- we may also use your personal data in order to send you information that might be of interest to you, concerning the Platform and our services, or to send you commercial information about new services similar to those that you already use on the Platform. This processing of your personal data is thus in this respect founded on our legitimate interest to communicate about our services to already registered users.
4- How long do we keep your personal data?
Your personal data collected is kept for a maximum of 12 months with a recovery period of 3 months after the end of the school year.
5- Under what circumstances may we disclose or share your personal data ?
Your personal data will only be accessible by Pearltrees authorized persons and for the purposes strictly necessary for their respective roles. This could include members of the following teams: Customer Services, Support Service and Technical Support.
We may also share your personal data in the following situations:
- Your personal data may be transmitted to our hosting provider, allowing us to provide access to the Platform in accordance with the contractual conditions signed between this hosting provider and Pearltrees which cannot derogate from the terms of this privacy policy.
- Your personal data may also be communicated to the police (if required by law) or to any person legally authorized to receive this information (by order of the judge).
6- How your data are hosted ?
We endeavour to secure the personal data of the Users appropriately and have taken all useful precautions in order to preserve and ensure that our hosting subcontractors preserve the security and the confidentiality of this data, and in particular prevent it from being distorted, damaged or disclosed to unauthorised persons.
However, no method of transferring data over the Internet and no method of storing data electronically is 100% reliable. We therefore cannot guarantee the security of the data that is sent to us nor that of the personal data that we hold. Any security breach shall however be notified to you in strict compliance with the applicable regulations.
All of the personal data that we gather is hosted in France. We do not transfer any personal data to third parties that are based outside of France.
7- How to unsubscribe from the Platform or to request a modification/erasure of your personal data?
You may unsubscribe from the Platform at any point in time by following the appropriate procedure, as described below:
1. Connect to the Platform and key in your connection identifiers ,
2. Click on the parameters button and “Account”
3. Click on “Delete my account”
4. Confirm that you wish to delete your user account by entering your password.
However, students must first request the deletion of their account by contacting us or by contacting their school.
You can also review, update, correct or delete your personal data directly within your user account on the Platform, at any point in time.
8- Which external APIs are used by Pearltrees?
In order to facilitate editing of documents created with Microsoft Office, Pearltrees uses Office Online services. Files and related metadata (document URL and anonymous identifier) live inside Office server memory during document edition and are deleted afterwards.
9- Right to access, rectify, erase, port and challenge the processing of your personal data
You have the right to access, object to, rectify, request portability, erase and oppose to the processing of your personal data for personal reasons. You also have the right to set guidelines regarding your personal data after your death.
These rights may be exercised immediately upon receipt of a written request sent to:
- Broceliand, 129 boulevard Saint-Germain, 75006 Paris, France
- Or by electronic mail to privacy@pearltrees.com
Complaints about the use of your personal data may also be addressed to the CNIL, 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07.